BillCadenceDiscuss Your Workflow

Subscription billing for QuickBooks Online and Xero

Your customers' subscriptions change.
Your repeating invoice templates don't.

BillCadence turns subscription changes into controlled billing schedules—helping B2B SaaS companies keep invoices correct with less spreadsheet tracking and fewer template edits.

Discuss Your Billing WorkflowSee how it works

Free throughout the private beta period.

Illustrative workflow
  1. Subscription
  2. Usage
  3. Invoice review
  4. Human approval
  5. Posting to QuickBooks Online or Xero

Private-beta production invoices require human approval.

The breaking point

Repeating templates work—until tomorrow stops looking like today.

Growing SaaS companies rarely have static subscriptions. As changes accumulate, the real billing rules spread across systems and people.

  • Future changes live in spreadsheets, calendar reminders, or someone’s memory.
  • Seat counts, add-ons, and special terms require repetitive template edits.
  • Finance checks every invoice because the source records do not tell the whole story.
  • Bulk price changes and renewals turn into high-risk cleanup projects.

From customer changes to correct invoices

See every subscription change before it becomes an invoice.

Keep price changes, add-ons, renewals, and effective dates on one visible billing schedule instead of scattering them across templates, spreadsheets, and reminders.

BillCadence shows how those terms shape the next invoice, giving your team a chance to review the result before it posts to QuickBooks Online or Xero.

Walk us through your next billing run

Billing schedule

Price change+10%
Add-onData import
Renewal12 months

Next invoice

Review requiredApproved
Invoice date
Billing period
Feb 16 – Mar 15, 2027
Bill to
Acme Manufacturing Co.
Currency
USD
Base subscription$10,000.00
Price change (+10%)$1,000.00
Total$11,000.00

What changes with BillCadence

Control the work between a changing subscription and its next invoice.

Help keep invoices correct

Turn approved subscription terms into deterministic schedules, invoice previews, and reviewable billing runs.

Make changes manageable

Give seat changes, add-ons, upgrades, renewals, pauses, cancellations, and special terms a visible effective date.

Reduce repetitive work

Replace scattered reminders, spreadsheet tracking, and repeated invoice-template edits with one controlled workflow.

How it works

A controlled path from repeating templates to posted invoices.

BillCadence makes future billing intent visible before it becomes an accounting transaction.

  1. 01

    Bring in billing context

    Use existing repeating templates and billing history to prepare subscription schedules for review.

  2. 02

    Manage future changes

    Apply effective-dated subscription changes—including proration—on one visible schedule.

  3. 03

    Preview and approve

    Review internal invoices and resolve exceptions before anything reaches the accounting system.

  4. 04

    Post and reconcile

    Create approved invoices in QuickBooks Online or Xero and surface differences that need attention.

Explore the complete workflow

More control. No accounting migration.

BillCadence owns the schedule. Your ledger stays the ledger.

BillCadence manages future subscription and invoice intent, then creates approved invoices in QuickBooks Online or Xero. Your accounting system remains the source of truth for posted invoices, payments, credits, tax behavior, and the books.

Nearly 900companies using QuickBooks Online or Xero

Built from firsthand billing experience

We have seen how billing complexity grows.

Matt and Travis founded SaaSync in 2020 and began building integrations with QuickBooks Online and Xero in 2021. Since then, they have worked in some capacity with nearly 900 companies using those platforms.

Across growing businesses, they repeatedly saw subscription terms outgrow the processes meant to manage them—creating mistakes, service-period gaps and overlaps, and exceptions that were difficult to explain. BillCadence is being built to bring structure and control to that complexity.

Why we're building BillCadence

Is BillCadence a fit?

Built for invoice-first SaaS that has outgrown manual change tracking.

BillCadence is focused on the billing-control gap. It is not trying to become a payment processor, tax engine, usage-rating system, or complete quote-to-cash platform.

  • You invoice recurring customers through QuickBooks Online or Xero
  • Customer quantities, plans, prices, add-ons, or renewal terms change regularly
  • Those changes are tracked in spreadsheets, reports, reminders, or another system
  • Someone must edit or check repeating invoices before billing
  • Billing changes take material time or create a meaningful risk of incorrect invoices
  • You want more control without migrating to a heavyweight billing platform

Private beta

Bring us a real billing workflow. Help shape a better one.

The private beta is for teams willing to work through real subscription changes with us while BillCadence is still being shaped around the realities of QuickBooks Online and Xero billing.

See if BillCadence Fits
  • Free throughout the private beta period
  • Human approval before production invoices post
  • Support for QuickBooks Online or Xero workflows
  • Direct access to the team building BillCadence
  • A meaningful voice in shaping the product